Flawless event production, culinary execution and styling — with zero-day coordination delays.
Polished, unflappable and hyper-detailed. Vesper speaks the language of the floor — run-of-show, BEO, dietary manifest, F&B minimum, load-in gate.
Transforming Events & Catering in 60 Seconds
Every event inquiry becomes a confirmed booking in under 60 seconds.
Staff busy? ARIA takes over.
See the complete event booking lifecycle in action
Late RSVPs and unannounced allergen alerts arrive while the line is already firing. The kitchen scrambles, runners slow down, and the plates you prepped become waste.
Plates prepped for a head count that moved
Medical liability during live plating
Proteins fired against a stale manifest
Overtime labour at the worst possible hour
Service falls behind the run-of-show
Comped covers and goodwill credits
In wasted inventory, extra labour and guest compensation — the single largest controllable loss in a catering P&L.
Two hundred fish plates are already laid out on the standard prep layout. A guest updates their profile to anaphylactic shellfish. This is the flow that has to work, or nothing else on this page matters.
Queries the seating manifest for exact table and seat coordinates — not the name on the RSVP, the seat they are actually in.
Stops the standard prep block and logs a sanitisation verification. Cross-contamination is checked, not assumed.
Writes a severe-allergen ticket straight to the kitchen POS, flagged in red at the expo screen.
Captures a timestamped photo of the Chef's signed tag. The plate carries proof it was isolated.
Dispatches secure routing with seat highlight. The runner cannot log delivery until the security tag is scanned at the table.
“I see the allergy update, but before I fire this, I need to confirm: is this a life-threatening anaphylactic contact-allergy, or a dietary lifestyle preference?”
The answer forks the flow. Severe halts the line; a preference substitutes the dish without stopping service.
“Dietary alert processed. Seat 4 at Table 12 is locked. The kitchen has halted the line, sanitised Prep Station 3, and fired a sealed shellfish-free plate. The server has been routed directly to Table 12 with visual tags attached.”
Prep diverts to the cold-pantry line, which has no contact with raw shellfish. Escalates to the Executive Chef.
Local SMS alarm to the expo tablet’s backup receiver, and the Banquet Captain is dispatched physically with a red-alert card.
The runner is halted before service. Name confirmation is enforced at the table before the plate is released.
Human in the loop: the Executive Chef signs the physical barcode tag before dispatch. Allergen isolation is never fully autonomous.
An event is not one transaction. It is a promise that moves through seven states, and the margin leaks at the handovers between them.
System of record: Tripleseat · DocuSign · Social Tables
System of record: Toast POS · Tripleseat · 7shifts
System of record: Stripe · Plaid
System of record: Twilio · Slack · Tripleseat
System of record: Miss Ledger · client feedback logs
Catering carries genuine medical and financial risk — anaphylaxis, guest injury, chargebacks on six-figure contracts. Autonomy is earned one rung at a time.
Venue FAQs, dietary options, capacity questions, load-in windows. Nothing is written anywhere.
Menu changes, guest seating shifts, head-count adjustments. Writes to the system of record, reversible.
Auto-fires kitchen alerts and engages temporary event staff on demand. Requires Banquet Captain override — and a Chef signature for any allergen isolation.
Hard block on kitchen ticketing until a separate, sanitised prep-station check is logged.
Hard block preventing cold-chain temperature logging delays from passing without a Chef audit.
All guest card data tokenised through the processor. Zero financial values stored in event folders.
Nobody is replaced. The repetitive coordination each role carries is what moves.
Margin overrides, VIP accounts, vendor contract disputes
Server shifts, plating runs, real-time floor plan changes
Hot kitchen fires, validating severe allergy plate isolations
Plates to exact seats, ingredient shortage alerts
Load-in checklists, rental tracking, AV and florist arrivals
Put your own numbers in. We only supply one figure, and we show you where it comes from.
We ask rather than assume — margin varies far too much between an in-house banquet department and an off-premise caterer for a default to be honest.
Last-minute dietary and guest-count shocks bleed up to 25% of net event margins in wasted inventory, extra labour and guest compensation. That is the figure this calculator applies — everything else above is yours.
This is exposure, not a guarantee of recovery. What you recover depends on how much of the fulfil loop you automate.
No rip-and-replace. Vesper reads and writes through the systems your floor already runs on.
Booking & BEOs
Floor Plans & Seating
Kitchen Tickets & Bar
Banquet Scheduling
Payments
ACH & Milestones
Contracts
Client CRM
Guest & Vendor SMS
Schedules & Confirmations
Vendor Coordination
Date Holds
Just describe what you need: "I want a booking widget that matches my brand colors and captures guest preferences." Our AI creates production-ready widgets instantly.
Voice-enabled booking widget customized for events & catering
Comprehensive event planning with vendor coordination
Voice-enabled menu selection with dietary preferences
Real-time event analytics with ROI tracking and feedback
Create unlimited widgets • No coding required • Voice integration included
Every plan includes Vesper, the seven event loops, and the compliance guards that make allergen routing safe to automate.
Solo professionals & small teams
Growing teams (5-15 employees)
Multi-location businesses
Large organizations (200+ employees)
All plans include:
The question is whether the dietary manifest will still be accurate when the line starts firing. Hear Vesper handle it before you decide.